General

• Position: Clinical Tial Executive (EndTB Trial)
• Location of Job: Pune
• Duration: 12 months (Renewable)
• Start Date: 22 February 2021
• Closing date: 5 February 2021 until 5:30 PM
• No. of vacancies: 01 (One)
• Email: msfocb-mumbai@brussels.msf.org

Background

Doctors Without Borders / Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural and man-made disasters and exclusion from healthcare in more than 70 countries. DWB offers assistance to people in need and irrespective of race, religion, gender or political affiliation. Doctors Without Borders has worked in India since 1999, providing free-of-charge essential healthcare to people in remote areas; treatment and care for people affected by HIV/AIDS, malnutrition; hepatitis C, tuberculosis, kala azar and sexual and gender-based violence; an important subject for our action is containing effect of antibiotic resistance. We also respond to natural disasters and other emergencies, provides mental healthcare and advocates for the development of more effective and affordable medicines to improve access to treatment everywhere. Doctors Without Borders was awarded the Indira Gandhi Prize for Peace, Disarmament and Development in 1996 and the Nobel Peace Prize in 1999. Doctor Without Borders India (DWBI) runs projects in the states of Andhra Pradesh, Bihar, Chhattisgarh, Delhi, Jammu and Kashmir, Jharkhand, Maharashtra, Manipur, and Telangana.

Doctors Without Borders India (DWBI) and the endTB project

Doctors Without Borders, and its partners i.e. Partners In Health (PIH), Interactive Research and Development (IRD), Epicentre, France, Institute of Tropical Medicine, Belgium and the Harvard Medical School have launched two major clinical trials, endTB and endTB-Q which seek to revolutionize treatment for the toughest strains of tuberculosis (TB), the world’s leading infectious disease killer. The goal of these studies is to generate high quality evidence from a highly heterogeneous population that could lead to a change in the global recommendations for the management of MDR-TB. The endTB trials are multi-country, randomized, controlled, Phase III clinical trial testing five new, all oral, shorter duration regimens compared to the current standard of care. The aim of the trials is to find shorter, less toxic and injection-free treatments for ‘multidrug-resistant TB’ (MDR-TB). The experimental regimens mainly rely on newly approved or repurposed drugs and avoid drugs to which high rates of resistance have been reported in MDR-TB patient populations. These multi-country trials are being conducted in Georgia, India, Kazakhstan, Lesotho, Pakistan, Peru, South Africa and Vietnam. In India the trials are conducted at Mumbai and Pune sites by Doctors Without Borders India (DWBI) in Partnership with ICMR- National AIDS Research Institute (NARI) and in support with National Tuberculosis Elimination Program (NTEP).

Main Tasks & Responsibilities

The candidate will be required to ensure that the activities performed in the clinical trials are in line with the protocols, the regulations and that the study documentation is of quality and compliant with the trial framework. He /She will second the Site Study Coordinator on the various tasks associated with running multisite complex clinical trials. Generally, he/she is responsible for the day to day management of the project and assisting the project team in the start-up (including briefings), execution and closeout of the trial. Among the responsibilities of the Clinical Trial Assistant are the following (the list is not exclusive):

• Preparation phase: Assist in the preparation of study documentation (protocol submissions to ethics committees, regulatory institutions), forms and the development filing systems and processes (documentation of the study, compliant with trial regulations).
• Ensure that updated study documents are available to investigators and site staff, and accountable for the management of non-clinical study materials and supplies. Prepare Investigator meetings, prepare study-related presentation materials and provide administrative technical support to study team
• Responsible for the maintenance and filing of study data, and files, and assist with the collection, review, and tracking of regulatory documents and safety data
• Assist project team with other study-related activities such as organizing study meetings and reviewing the documents under the supervision of the site coordinator, producing agendas and minutes for study-related meetings, assembling training and study materials, updating contact details, maintaining study documentation, assisting in the preparation of administrative documents and other tasks as required.
• Assist site team in setting up study clinics, identifying the needs and requirements for supplies follow up for the purchase orders and contracts.
• Ensure smooth communication between the trial team and the regular project team
• Maintain a flexible approach and responds to the needs of the project even if outside of this job description.
• Record and report adverse and serious adverse events to DCGI, Ethics Committee, and Sponsor and answer the queries raised by them in the stipulated period.
• Liaise with the study physician and Principal Investigator to prepare the safety reports and assessment of the causal relationship between drugs and adverse events.

Requirements

Qualification

• Degree in Health Science/ Pharmacy.
• A professional certificate/ diploma in a clinical trial will be desirable.

Experience

• 2-3 years of experience in clinical trials

Specific Skills

• Ability to organize and prioritize workload & taking initiative when appropriate
• Able to integrate into a multi-cultural team and cooperate with co-workers
• Able to work independently as well as part of a team and ability to cope with stress.
• Ability to act with responsibility
• Demonstrates flexibility in taking up tasks outside of regular job responsibilities as required
• Aptitude for humanitarian medical work.
• Excellent reporting skills.
• Languages : English essential. Local languages ( Hindi and Marathi) desirable.

HR & Benefits (Non-Negotiable)

• Monthly Gross Salary: INR 46,368/-
• Secondary Benefits as per policies:
  • 13th Month Salary/ Festival Bonus
  • 18 Annual Leaves
  • 12 Casual Leaves
  • Other compassionate leaves
  • Medical Reimbursement including dependents
  • Personal Accidental Insurance including dependents

Application Procedure

Please note that this job is referred to as “Medical Coordinator Assistant” in DWBI’s Function Grid, but the responsibilities are those of a Clinical Trial Executive. To apply please email your CV and motivation letter with subject Ref: Medical Coordinator Assistant to:

msfocb-mumbai@brussels.msf.org

by 5th February 2021, 11:00 pm.

General

• Position: Logistics Manager
• Location of Job: Bijapur, Chhattisgarh
• Duration: 12 months (Renewable)
• Start Date: ASAP
• Closing date: 07 February 2021
• No. of vacancies: 01 (One)
• Email: bijapur-hrm-assist@oca.msf.org

Background

Médecins Sans Frontières (MSF)/Doctors Without Borders India is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999, MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Purpose of Post

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to DWBI protocols and standards in order to ensure an optimal running of the project.

Functional and Hierarchical Lines

• Hierarchically accountable to Project Coordinator
• Functionally accountable to Logistics Coordinator

Accountabilities

• Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
• Ensuring and monitoring the implementation of logistics/technical activities in the project/capital including the following:
• Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)
• WHS: implementation of water, health and sanitation activities
• Supply: implementation and maintenance of an appropriate supply chain for the project
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project/capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about the use of communication tools (handsets, HF/VHF, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly reports according to guidelines

Context-Specific Accountabilities

Field Focus

• Strong IT competencies and demonstrable experience is mandatory
• Negotiation skills and diplomatic approaches are essential
• Willing and able to accept the sustainable approach, needing different strategies and lots of patience, acceptance of lower quality in certain aspects in exchange of sustainability

Log Management

• Responsible for the managerial, organizational and administrative part of logistics/WHS/supply activities with increased staff strength to guarantee further efficient project expansion
• Re-organize the log team to create a reasonable work-load with better supervision of all ongoing – and expansion activities related to the logistic department in Bijapur locations
• Coach, train and support staff for improved independence and transfer of ownership of responsibilities
• Ensure that an efficient structure according to MSF policies/guidelines is in place and maintained
• Directly manage the Log Supervisors, Technical Activity Supervisor, Supply Chain Officer, Base & Facility Officer and on project level specific (not mission demanded) tasks.
• Supervise the Log Supervisors and their teams (Mechanic/Maintenance agents)
• Collaborate closely with project Fin/HR Manager
• Forecast logistical needs, and translate them into budget requirements.

Safety & Security

• Ensure that regular inspection done in all living and workplace locations for safety hazards as well as ensure the electrical & fire safety minimum requirement as per DWBI protocols. Provide training yearly to all staff.
• Ensure movement procedures and all other Applied Security implementation system to guarantee mitigation for respective Local Safety & Security Plans and mission-related protocols (e.g.: Lost Contact Protocol, Fire safety and Site protection etc.)
• Assist the Project Coordinator with security-related decisions when requested.
• Responsible for keys management of all lockable doors.

Reporting & Analysis

• Responsible of the monthly, 4M, 8M and 12M logistical reporting for the Manipur project in all related fields as per the DWBI reporting system
• Provide a monthly Key Performance Indicators (KPI) analysis
• Initiate concrete actions from the monthly KPI analysis for improved medical stock management performance.
• Submit monthly progress report to LogCo for inclusion in monthly log report.
• Submit monthly reports to PCs for inclusion into SitRep
• Follow-up of online reporting tools (LRS)

Procurement (internal and external)

• Responsible that all departments in the project implement order cycle procedures, and assist them when required.
• Ensure that purchase orders in Unifield are generated and the order process is properly closed by the Supply team.
• Ensure that the market survey is performed yearly and that preferred supplier for all items needed for our operation are identified.
• Represent DWBI in meetings with local third party suppliers and contractors.
• Draft and finalize local third party supplier contract for Project Coordinator’s validation.

General Stock and Assets Management

• Responsible for medical stock management and reporting.
• Responsible to ensure that there are enough supplies available in the stock as forecasted need.
• Ensure the assets list match the reality on the ground (status/ location, etc.) and that it is updated as per the mission addition and disposal Protocol.
• Ensure all DWBI contracts, lease deeds and other such commitments with third party contractors are properly archived, recorded and up to date.
• Implement and ensures adherence to the DWBI Cold Chain protocol in all locations (Log & Med) and in Transport.

Maintenance and Rehabilitation

• Provide DWBI Project Initiation Form (PIF), Scope of work and Bill of Quantities (BOQ) for all structural maintenance and all new construction.
• Guarantee preventive/systematic maintenance of all facilities and equipment;
• Organize the maintenance team and the workshop;
• Supervise small scale subcontracted construction and rehabilitation works (tender process, contractor supervision, quality control);
• Ensure and follow-up with maintenance activities of generator and vehicles done in time.
• Ensure facilities remain in a good state (plumbing, lighting, roofing, furniture etc.).
• Ensure equipment remain in good state (power supply, cold chain, comms, computers etc.

Power Supply and Energy

• Ensure continuous power supply in all facilities
• Adapt to winter/summer fluctuation: prevention, prediction and adaptation
• Maintain and follow up all heating/cooling equipment.
• Ensure the implementation of a preventive maintenance plan is in place and followed
• Supervise (and assist) technician in the maintenance of cold chain, lighting etc.

WHS management

• Ensure minimum WHS requirements (prepare for rainy season: shelter for weather, vector control etc.), in all medical location and facilities, where medical clinic activities are running, as per OCA guidelines.

Fleet Management

• Ensure fleet management is according to MSF policy (service A, B, C)
• Closely monitor fuel consumption and manage fuel supply
• Closely monitor vehicle movements through vehicle tracking system
• Identify needs for tools, spare parts, vehicle contents etc
• Implement vehicle follow-up sheet for all vehicles; cooperate with the project logs team to collect all necessary information

Cold chain management

• Ensure the implementation and follow up of cold equipment maintenance planning and protocol
• Ensure the availability of backup equipment for cold chain
• Support training on cold chain management and equipment maintenance

Biomedical

• Ensure proper usage of biomed equipment by medical staff, proper maintenance and adequate prevention.
• Ensure preventive maintenance plan is in place and followed

IT and Communication Systems

• Ensure all local DWBI communication systems (mobile phones, internet connection, landlines, intercom system, servers) function properly in all facilities where DWBI staff operate in the project area
• Ensure MSF ICT (field) policy is implemented
• Ensure all IT equipment are properly maintained and used
• Ensure the provision of reliable Internet provider
• Ensure the data protection (backups/virus)
• Supervise (and assist) technician in installation, programming and minor repair of equipment
• Ensure all communication equipment is in good working order and properly installed, maintained and programmed
• Maintain MSF communication list

Facilities Management Toolkit (FMT)

• Ensure facilities management tools kit (FMT) is implemented and followed in the projects
• Ensure the FMT maintenance calendars follow as per plan
• Ensure Job requests and JR follow up sheets are maintained in the project level
• Ensure each equipment have a logbook and maintain for maintenance records
• Review JR follow up sheet, sharing with LogCo and ensure proper reporting in LRS on time

Compliance

• Ensure complete accountability as per Authorization Table and keep records properly informed

Requirements

Education

• Essential secondary IT education and technical diploma or technical university degree, preferably as an engineer by study certificate.

Experience

• Essential at least two years of working experience in logistics-related activities.
• Desirable previous experience with DWBI or other NGOs, and working experience in developing countries.
• Substantial and demonstrable experience in IT management role is mandatory.

Languages

• Mission language essential; local language desirable.

Knowledge

• Computer literacy essential

Competencies

• People Management and Development
• Commitment to DWBI Principles
• Behavioural Flexibility
• Results and Quality Orientation
• Teamwork and Cooperation

HR & Benefits

• Salary Gross (INR 62,894/- per month (non-negotiable)
• 18 days annual leave; 12 days paid leave as per specified list of holidays; Sick/Casual leave of 12 days as per calendar year (pro-rated based on hire date).
• Contributions made for statutory benefit programs such as Provident
• Covered under accident insurance
• DWBI provides medical reimbursement for employees and their dependents as per health care policy
• A stimulating, professional environment in an international

Application Procedure

To apply for the above position, please clearly state which position you are applying for, and your CV and Letter of Motivation to apply for this position and a phone number for us to reach you on,

not later than 07 February 2021 until 05:00 pm

to bijapur-hrm-assist@oca.msf.org

Please send your application in a single file including both CV and Letter of Motivation. The file must be in PDF format only. The name of the file should be your full name and your mobile number.

 

 You can also send your application to: 

DWBI Office,

Ward No. 06, Shanti Nagar Bijapur, Chhattisgarh, Pin: 494444.

 

Application without a motivation letter will not be accepted.

Unsolicited applications or applications for positions other than the ones advertised will be ignored.

Due to the high volume of applicants, only short-listed candidates will be contacted.

Note: We do not use any external recruitment consultants.

General

• Position: Field Communications Officer
• Location of Job: New Delhi
• Duration: 1 year (Renewable)
• Start Date: 18 February 2021
• Closing date: 29 January 2021 until 5:30 PM
• No. of vacancies: 01 (One)
• Email: delhi-hrm-assist@oca.msf.org

Background

Médecins Sans Frontières (MSF)/Doctors Without Borders India (DWBI) is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontiers is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999, MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Purpose of Post

Contributing to the implementation of operational communication strategy in the mission according to DWBI standards. Aiming at building DWBI visibility, acceptance and leverage inside the country. Focusing on media alert, local media management and content diffusion.

Functional and Hierarchical Lines

• Hierarchically accountable to Project Coordinator
• Functionally accountable to Field Communications Manager

Accountabilities

Media Management

• Under the supervision of the Field Communications Manager, the FCO establishes and maintains regular relations with key local media contacts (journalists, bloggers, photographers, and cameramen).
• He/ she will handle local media requests and contact local media proactively to pitch DWBI.
• He/she organizes events for local media (Press conference, Press briefing…). The FCO may act as a spokesperson for local media, particularly in local languages not spoken by members of the field coordination team.

Media Alert

• The FCO monitors local media and flags significant articles, trends, news or reports of importance for DWBI or on the context to Head(s) of Mission and Field Communications Manager (FCM).
• He/she produces strategic reports on the local media landscape (key media, audience numbers, political affiliation, ownership, freedom of speech, use of social media) and regularly reports on new developments.
• He/she provides guidance on how to deal with local media at time of crisis.

Content Diffusion

• The FCO actively diffuses DWBI content in the country in local languages and among local media. If judged applicable, he/ she uses social media (twitter, blogs, Facebook....) to promote this content.

Content Production

• The FCO supervises the production of local communication tools and products (leaflets, brochures, posters, radio spots, articles, photos, videos) according to local strategy and budget.
• In particular, he/she will help identify the right communications tools and will adapt/translate communications materials to targeted local audiences.

Internal Communication

• The FCO will help in promoting DWBI external communications principles and material towards the national staff (Why does DWBI communicate, what does DWBI communicate about, how does DWBI communicates) although it is his not his/her prime responsibilities.
• He/ she will sensitize national staff about potential external communications risks.
• If need be he/ she can edit the production of internal communication tools (newsletter, etc.) under the supervision of the FCM.
• When applicable the FCO will provide communication training for other staff.

Reporting

• The FCO will participate in communication data-collection and reporting as required.

Context-Specific Accountabilities

Liaison and coordination with MSF-India Communications Department

• The FCO is SGBV project’s key point of contact and sparring partner with the Field Communications Manager (in Coordination) and MSF-India Coms for the creation of digital content, organization of media and external communications activities, as well as joint campaigns and social media activities.
• The FCO works closely with the Project Coordinator for validation of media content and activity to ensure that content does not translate into operational risks for the project and the organization.

Definition of a Communications Framework for SGBV project In close collaboration with MSF-India Coms and DWBI Operations, the FCO is expected to:

• Develop a coms framework inclusive of Q&As and communications lines for the project, which have to be coherent with the organization’s national rules and approach as well as the project’s key messaging.
• Assist Operations with and participate to the design of the project’s Advocacy Strategy.

Digital and social media platforms setup and management for SGBV project In liaison with MSF-India Communications and the Project Coordinator, the FCO is expected to:

• Create innovative and engaging social plaforms for SGBV project on Facebook, Twitter, Instagram and YouTube.
• Continuously develop and update the project’s already existing website.
• Setup and maintain cross-platform social media coherence, ensuring consistency of wording, tone, content, imagery and branding between platforms.

Virtual community engagement and management

• Liaise with, advise and proactively include project staff in the creation of content and virtual community engagement, especially the medical team (doctors, nurses and counsellors) for topics requiring their expertise.
• Produce content, reply to posts and actively, continuously engage the project’s platforms’ subscribers and followers on the topic of Sexual and Gender-Based Violence.

Translation of social media variables and data into operational KPIs, objectives and indicators

• Analyze key social media variables (clout, trends, engagement rate, etc.) and support Operations with their translation into measurable indicators of progress for SGBV project in general.

Requirements

Education

• Essential: university diploma (any) in Digital Marketing and Social Media, and/or degree in Public Relations, Journalism, Communications or related university degree.

Experience

• Essential: Previous experience of at least two years in social media management/influencing, communications, journalism or public relations in India.

Languages

• Excellent command of English (written and spoken) and Hindi (written and spoken), essential and required.

Knowledge

• Excellent writing skills.
• Thorough knowledge of social media and good understanding of mainstream media.
• Good networking and media relations skills.
• Essential computer literacy (word, excel and internet) Outgoing personality, good balance between initiative and working in a team.

Competencies

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management

This job description may be amended in line with the activities or evolution of the organization.

HR & Benefits

• Salary Gross (INR): 46,368 /- per month (non-negotiable)
• 18 days annual leave; 12 days paid leave as per specified list of holidays; Sick/Casual leave of 12 days as per calendar year (pro-rated based on hire date).
• Contributions made for statutory benefit programs such as Provident Fund.
• Covered under accident insurance.
• DWBI provides medical reimbursement for employees and their dependents as per health care policy.
• A stimulating, professional environment in an international organization.

Application Procedure

To apply for the above position, please clearly state which position you are applying for and send CV and letter of motivation to apply for this position (with phone number)

no later than 29 January 2021 to

delhi-hrm-assist@oca.msf.org

You can also send your application to:

DWBI Delhi Project Office, 

A-20, Mahindra Park Main

G.T. Road, Delhi – 110033, INDIA 

Tel: +91-11-27642481

Application without a motivation letter will not be accepted.

Due to the high volume of applicants, only short-listed candidates will be contacted.

Note: We do not use any external recruitment consultants.

General

• Position: Finance/HR Manager
• Location of Job: Churachandpur, Manipur
• Duration: 12 months (Renewable)
• Start Date: ASAP
• Closing date: 27 January 2021
• No. of vacancies: 01 (One)
• Email: ccpur-logmanager@oca.msf.org 

Background

Médecins Sans Frontières (MSF)/Doctors Without Borders is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Purpose of the Post

Planning, coordinating and implementing HR, Admin and Financial activities and policies in the project according to legal obligations and DWBI protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project and to realize the HR capacity required to achieve project objectives.

Functional and Hierarchical Lines

• Hierarchically accountable to Project Coordinator
• Functionally accountable to HR Coordinator, Finance Coordinator

Accountabilities

• In close coordination with the Project Coordinator (PC), HR Coordinator (HRCo) and Finance Coordinator (FinCo), calculating, analyzing and monitoring the project's HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required.
• Planning, supervising and ensuring the implementation of, in close coordination with the HRCo, the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and DWBI commitment.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labor laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the PC and HRCo, looking for the best options to avoid and/or solve possible labor conflicts in the project
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HRCo, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites
• In close collaboration with the PC and HRCo, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and DWBI.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following DWBI guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (Homère and accounting software monthly closure, sitreps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project.

Context Specific Accountabilities

Financial management

• In collaboration with project Finance Assistant provide any required support or other tasks related to finance issues as in the project location such as back up when the finance staff is on leave.
• Ensure that all bookkeeping reports are sent to coordination office in Delhi and deadlines are respected (hard copies and export files).
• To ensure the accuracy and completeness of the monthly accounting reports and also the year end accounting report to the FinCo.
• Provide PC all needed information related to finance and HR during budget preparation process (ACP, SCP, ad hoc) such as, revised rent payments, and others.
• Prepare project monthly money request and submit Project Money Request as deadline.
• Monitor project cash-flow on a regular basis and ensure sufficient funds are available for project activities.
• Monitor expenditures and their appropriateness in line with the projects’ budgets and report deviations to the PC/FinCo.
• Liaison with Banks.
• Brief newly arrived international and relocated on finance as required in the projects.
• Undertake project visits to Moreh as required to provide guidance/assistance to project site on financial issues.

HR management

• In collaboration with project HR Assistant provide any required support or other tasks related to HR issues in all project locations, including back up when the HR staff is on leave. Lead the L&D of the project in cooperation with the Personnel Development Manager in Coordination.
• Ensure that the Performance Management cycle is followed according to schedule.
• Brief incoming international staff and relocated staff on the HR procedures, policies and systems.

Requirements

Education

• Desirable - degree in finance/ management (business, HR) or administration

Experience

• Essential, working experience of at least two years in relevant and similar jobs.
• Desirable working experience with DWBI or other NGOs, in developing countries.

Language

• Essential, mission working language (English).

Knowledge

• Essential computer literacy (word, excel, internet).  Desirable HR and Financial DWBI software (Homère, FFC, SAGA).

Competencies

• People Management and Development, Commitment to DWBI Principles, Behavioural Flexibility, Results and Quality Orientation, Teamwork and Cooperation

HR & Benefits

• Salary Gross: INR 62,894/- per month (non-negotiable)
• Leaves:-
  • 18 days annual leave
  • 12 days paid leave as per specified list of holidays
  • Sick/Casual leave of 12 days as per calendar year (pro-rated based on hire date).
• Contributions made for statutory benefit programs such as Provident Fund.
• Covered under accident insurance
• DWBI provides medical reimbursement for employees and their dependents as per health care policy
• A stimulating, professional environment in an international organization.

Application Procedure

To apply for the above position, please clearly state which position you are applying for and send CV and Letter of Motivation to apply for this position (with phone number)

not later than 27 January 2021  until 4:00 pm

to ccpur-logmanager@oca.msf.org

You can also send your application to:

DWBI Office, Phalam Road, Chiengkonpang, Churachandpur, Manipur – 795158, India.

Due to high volume of applicants only short-listed candidates will be contacted.

Note: We do not use any external recruitment consultants.

General

• Position: Medical Activity Manager
• Location of Job:  Moreh, Manipur
• Duration: 12 months (Renewable)
• Start Date: ASAP
• Closing date: 21 January 2021
• No. of vacancies: 01 (One)
• Email: ccpur-log@oca.msf.org

Background

Médecins Sans Frontières (MSF)/Doctors Without Borders is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Purpose of the Post

Defining, coordinating and monitoring the medical activities under his/her responsibility according to DWBI protocols, standards and procedures in order to ensure the delivery of quality medical care for patients and their communities as well as to improve the health condition of the target population.

Functional and Hierarchical Lines

• Hierarchically accountable to Project Medical Referent
• Functionally accountable to Project Medical Referent

Accountabilities

• Coordinating, assessing and supervising the proper functioning of the medical activities (primarily HIV/[DR]TB/Hep C) according to DWBI protocols, standards and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions.
• Participating in the definition of annual planning and budget for the project and in the follow up of the programs / project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service
• Checking all administrative procedures related to patients’ follow-up (individual card filling, registers, paper exit, discharge, transfers ...) are carried out correctly and according to DWBI procedures.
• Ensuring an efficient pharmacy management and monitoring the rational use of them. In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating future needs. Preparing the medical orders needed to implement the medical activities under his/her responsibility, and identifying and reporting to the line manager, non-medical support needs (material, infrastructure, transport, etc.)
• Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves, Participating in shifts and replaces a doctor, if necessary.
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff under his/her responsibility in order to improve staff capabilities and to ensure both the sizing and the amount of knowledge required
• Participating in the monthly reports according to guidelines (i.e. SitReps, medical statistical reports, etc.).

Context Specific Accountabilities

General Strategy and Planning

• Analyzes the context, participates in assessments and explorations, identifies medical/paramedical needs of the project, supports the PMR with the definition of priorities for interventions;
• Participates actively in the planning of paramedical and medical project activities;
• Participates actively in the monitoring, implementation and evaluation of medical activities of Manipur Project, for the departments under his/her responsibility;
• Provide technical support to the medical team in HIV/TB/HCV/OST programme.
• Is specifically responsible for the project’s medical resources management for HIV/TB/Hep C/OSCC activities,
• Identify training needs and prepares schedule for Continued Medical Education (CME) and provides trainings to medical staff

Networking and Representation

• As required and as delegated by the PC and the PMR, represents DWBI locally in Tengnoupal District of Manipur State in meetings with local stakeholders, authorities and/or partners such as NACO, MSACS, RNTCP, SACEP, the District Hospitals/hospitals of reference, NGO Network, ART centers, to discuss the public health situation in the area.
• Regularly updates medical stakeholders, authorities and key partners contact list.

Data Management and Reporting

• Assists the PMR with the production of the MMR with data from the areas under his/her direct management.
• Provides insights and expert knowledge in the development of the various analysis pertaining to operational research, in close collaboration with the Epidemiology Activity Manager.

Infection Control

• In close collaboration with the IPC Supervisor, follows up on IPC measures for the project.
• Supports the IPC Supervisor with bio security management.

Inter-disciplenary Activities

• In liaison with the other Activity Managers, ensures the planning and sound management of the Pharmacy.
• In liaison with the Logistics Manager, produces the regular and 6M medical orders for the project.
• Identifies potential organizations/structures for eventual donations of overstock.
• Centralizes any and all information regarding medical stock quality issues and report to the PMR.

DWBI Emergency Response

• Assists the PMR and the PC in following up on emergency-related information and monitoring at district, state and regional levels.
• Assists the PMR, PC and Logistics Manager in the development and maintenance of emergency preparedness (EPREP) activities and interventions at project level.
• Be available and flexible in the case of emergency responses/interventions.

Requirements

Education

• Essential: MBBS degree with full & valid registration from Medical council of India or state medical councils.
• Desirable: Specialization or training in Tropical Medicine.

Experience

• Essential: Minimum 2 year of work experience related to the diploma/degree and in HIV/TB treatment and care programme.
• Desirable; Previous experience in DWBI in the field.

Language

• Mission language (English) essential.
• Local language desirable.

Knowledge

• Essential: Computer literacy (word, excel)

Competencies

• Strategic Vision, Leadership, People Management and Development, Service Orientation, Teamwork and Cooperation

HR & Benefits

• Salary Gross: INR 107,961/- (including Medical Market Adjustment Allowance) per month (non-negotiable)
• Leaves:-
  • 18 days annual leave
  • 12 days paid leave as per specified list of holidays
  • Sick/Casual leave of 12 days as per calendar year (pro-rated based on hire date).
• Contributions made for statutory benefit programs such as Provident Fund.
• Covered under accident insurance
• DWBI provides medical reimbursement for employees and their dependents as per health care policy
• A stimulating, professional environment in an international organization.

Note: Additional Relocation package will apply if the successful candidate is from a different state

Application Procedure

To apply for the above position, please clearly state which position you are applying for and send CV and Letter of Motivation to apply for this position (with phone number)

not later than 21 January 2021 until 4:00 pm

to ccpur-log@oca.msf.org

You can also send your application to:

DWBI Office, Phalam Road, Chiengkonpang, Churachandpur, Manipur – 795158, India. Due to high volume of applicants only short-listed candidates will be contacted. Note: We do not use any external recruitment consultants.

General

• Position: Medical Doctor
• Location of Job:  Moreh, Manipur
• Duration: 12 months (Renewable)
• Start Date: ASAP
• Closing date: 21 January 2021
• No. of vacancies: 01 (One)
• Email: ccpur-log@oca.msf.org

Background

Médecins Sans Frontières (MSF)/Doctors Without Borders is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Purpose of the Post

Provide outpatient and/or inpatient medical care to patients/beneficiaries according to adapted and updated medical knowledge, DWBI protocols, values and universal hygiene standards to improve the patients/beneficiaries health conditions.

Functional and Hierarchical Lines

• Hierarchically accountable to Medical Activity Manager
• Functionally accountable to Project Medical Referent

Accountabilities

• Apply medical knowledge, skills to diagnose, and prevention. Carry out outpatient and inpatient consultations, prescribing the necessary treatment respecting DWBI protocols.
• Keep the patient and/or his/her family informed about the illness and provide appropriate explanations about the treatment to follow, checking they have understood.
• Follow up the evolution of the hospitalized/IDP patients, through daily visits , consultations and examinations, prescribing the necessary treatment following DWBI protocols, deciding whether they can be discharged or transferred to other departments – in collaboration with other doctors- and informing their family about the patient’s evolution.
• Check and control the rational distribution of medicines and equipment under his/her responsibility and take care the quality, disinfection and sterilization of the medical material. Assure general compliance with standing hygiene standards.
• Participate in the collection and analysis of epidemiological data, checking its validity and informing the line manager or project coordinator about any problem or complication of the patients illness, medical error and monitors the proper functioning of the department, equipment or material.
• Ensure ongoing training of the medical/paramedical multidisciplinary team in order to optimize the quality of care.
• Knows and ensures all DWBI medical protocols are followed and implemented, checking universal precautions are followed at all times and reducing biohazard risks and improving infection control. Ensures professional confidentiality is respected.
• Manage the team under his/her direct responsibility according to DWBI HR policies and procedures, supervising their performance, organizing and scheduling shifts and rotations, directly participating in emergencies and on calls if necessary.
• The MD plays a lead role in the medical aspects of OST program. He /she is expected to provide the best possible medical care for OST along the DWBI/NACO guideline.
• The MD will deal with PWIDs and OST patients without discrimination, in line with Medical Ethics.

Context Specific Accountabilities

• Responsible to apply medical knowledge and skills for diagnostics treatment and prevention of MDRTB HIV, HCV, NCDs and other medical conditions as well as treating IDUs with OST while assigned at OSCC Clinic.
• To keep the patient and/or his/her family informed about the illness and provide appropriate explanations about the treatment to follow, checking they have understood.
• Refer patients to specifically care based in indications set by DWBI Protocols, follow up the evolution of referred cases by networking/collaborating with partner doctors.
• Ensure rationale use of medicines
• Accurate filling of all required medical forms in the patient file and collection of clinical data as required
• Ensures professional confidentiality is respected.
• Work closely with other members of medical team staff (Nurses including triage and patient flow, Counselors, Health Promoter, Lab Technicians and Medical Data Processing Officer) to ensure quality medical care.
• Participate in any emergencies/explorations if necessary.
• Support clinic/community activities with any additional task assigned.
• Ensure proper and careful use and check quality of biomedical equipment following the user manual and protocols and alert supervisor in case of malfunctioning.
• Inform MAM of any irregularities, shortage or damage of materials
• Participate in team meetings as required.

Requirements

Education

• Essential: MBBS degree with full & valid registration from Medical council of India or state medical councils.
• Desirable: Diploma in Tropical Medicine

Experience

• Essential: Minimum 1 year of work experience.
• Desirable: Experience with HIV, TB and/or MDRTB, HCV and OST.

Language

• Mission language (English) essential.
• Local language desirable.

Knowledge

• Essential: Computer literacy (word, excel)

Competencies

• People Management, Commitment, Flexibility, Results, Teamwork

HR & Benefits

• Salary Gross (INR 85,394/- (including Medical Market Adjustment Allowance) per month (non-negotiable)
• Leaves:-
  • 18 days annual leave
  • 12 days paid leave as per specified list of holidays
  • Sick/Casual leave of 12 days as per calendar year (pro-rated based on hire date).
• Contributions made for statutory benefit programs such as Provident Fund.
• Covered under accident insurance
• DWBI provides medical reimbursement for employees and their dependents as per health care policy
• A stimulating, professional environment in an international organization.

Application Procedure

To apply for the above position, please clearly state which position you are applying for and send CV and Letter of Motivation to apply for this position (with phone number)

not later than 21 January 2021 until 4:00 pm

to ccpur-log@oca.msf.org

You can also send your application to:

DWBI Office, Phalam Road, Chiengkonpang, Churachandpur, Manipur – 795158, India. Due to high volume of applicants only short-listed candidates will be contacted. Note: We do not use any external recruitment consultants.

General

• Position: Medical Doctor
• Location of Job:  Bijapur, Chhattisgarh
• Duration: 1 year (renewable)
• Start Date: ASAP
• Closing date: 31 January 2021
• No. of vacancies: 01 (One)
• Email: Hro.Ops.india@new-delhi.msf.org

Background

Médecins Sans Frontières (MSF) / Doctors Without Borders (DWB) is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999, MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Main Purpose

Provide outpatient and/or inpatient medical care to patients/beneficiaries according to adapted and updated medical knowledge, DWBI protocols, values and universal hygiene standards to improve the patients/beneficiaries health conditions.

Accountabilities

• Apply medical knowledge and skills to diagnose and prevention. Carry out outpatient and inpatient consultations, prescribing the necessary treatment respecting DWBI protocols.
• Keep the patient and/or his/her family informed about the illness and provide appropriate explanations about the treatment to follow, checking they have understood?
• Follow up the evolution of the hospitalized/IDP patients, through daily visits , consultations and examinations, prescribing the necessary treatment following Doctors Without Borders India (DWBI) protocols, deciding whether they can be discharged or transferred to other departments – in collaboration with other doctors- and informing their family about the patient’s evolution.
• Check and control the rational distribution of medicines and equipment under his/her responsibility and take care the quality, disinfection and sterilization of the medical material. Assure general compliance with standing hygiene standards.
• Participate in the collection and analysis of epidemiological data, checking its validity and informing the line manager or project coordinator about any problem or complication of the patient’s illness, medical error and monitors the proper functioning of the department, equipment or material.
• Ensure ongoing training of the medical/paramedical multidisciplinary team in order to optimize the quality of care.
• Knows and ensures all DWBI medical protocols are followed and implemented, checking universal precautions are followed at all times and reducing bio-hazard risks and improving infection control. Ensures professional confidentiality is respected.
• Manage the team under his/her direct responsibility according to DWBI HR policies and procedures, supervising their performance, organizing and scheduling shifts and rotations, directly participating in emergencies and on calls if necessary.

Context Specific Accountabilities

• To provide quality basic medical care, diagnosis and treatment, in DWBI basic healthcare mobile clinics in Chhattisgarh State according to DWBI clinical guidelines, including universal precautions.
• To keep the patient and/or his/her family informed about the illness and provide appropriate explanations about the treatment to follow, checking they have understood.
• Refer patients to specifically care based in indications set by DWBI Protocols, follow up the evolution of referred cases by networking/collaborating with partner medical structures.
• Ensures professional confidentiality is respected.
• Support other members of medical team (Nurses, Counselors, Health Promoter, Lab Technicians and Medical Data Processing Officer).
• Participate to any emergency intervention if required.
• Support mobile clinics/Community outreach activities with any additional task assigned.

Requirements

Education

• MBBS degree with full & valid registration from Medical council of India or state medical councils.
• Desirable diploma in Tropical Medicine

Experience

• Preferable 1 year experience in related field.
• Experienced in performing tissue aspirates techniques for diagnosis.

Languages

• Mission Language essential. Local language desirable.

Knowledge

• Essential computer literacy (word, excel)

Competencies

• People Management
• Commitment
• Flexibility
• Results
• Teamwork

This job description may be amended in line with the activities or evolution of the Mission.

HR & Benefits

• Salary Gross (INR): 85,394/- per month (non-negotiable)
• 18 days annual leave; 12 days paid leave as per specified list of holidays; Sick/Casual leave of 12 days as per calendar year (pro-rated based on hire date).
• Contributions made for statutory benefit programs such as Provident Fund.
• Covered under accident insurance.
• DWBI provides medical reimbursement for employees and their dependents as per health care policy.
• A stimulating, professional environment in an international organization.

Application Procedure

Please clearly state which position you are applying for and send CV and letter of motivation to apply for this position (with phone number)

no later than 31 January 2021 to

Hro.Ops.india@new-delhi.msf.org

We do not use any external recruitment consultants.

Application without motivation letter will not be accepted.

Due to high volume of applicants, only short-listed candidates will be contacted.