Corporate Governance Services

• Contacts Operational Departments to solicit their needs for Board Resolutions. 
• Board meetings and all necessary documents are correctly prepared, filed with the appropriate authorities, and archived. 
• Shareholder meetings and all necessary documents are correctly prepared and executed. 
• Timely and professional communication is effected with all board members and shareholders. 
• Works effectively with corporate secretarial support firms. 

• Establishes regular monthly contacts with internal operations teams to request their needs for board resolutions, establishing contacts in operations and establishing a regular cycle of solicitations, feedback, drafting, signing, and implementation of board resolutions. 
• Drafts all necessary meeting notices, agendas, resolutions, and agendas with minimal reliance on outside support. Drafts necessary board materials for operational licenses, etc. All necessary corporate governance compliances are filed on-time and monitored, with organized reporting to the CAL Head. Files are organized and archived in soft copy and hard-copy as may be required by CAL procedure or corporate compliances.  A board resolution overview is provided monthly. 
• Advises CAL Head on the necessary corporate governance compliances.  
• Professional communication with directors and shareholders provides substantial notice in advance of any needs for meetings or signatures. 
• Effectively uses outside support where necessary but does not rely on such outside support for routine matters. Over time, this role should gain competencies so as to reduce the need for external support. 

Monitoring and Reporting of CAL Budget

• CAL expenses are properly recorded in Tally and receipts/invoices organized.  
• CAL expenses are paid in a timely manner, including necessary tax payments/deductions. 
• CAL cash holdings are properly monitored.  
• Supporting CAL Head to effect re-invoicing and to update ops on the CAL budget quarterly
• Support CAL head in the preparation of the annual budget 

• CAL’s expenses are properly matched to an invoice or receipt before requesting payment by CAL Head. All expenses are recorded pursuant to procedures, which the CAL Compliance Officer updates as necessary.
• CAL’s invoices are raised to CAL Head in an organized and timely fashion to ensure timely payment and taxes on the same are deducted appropriately and paid on-time.  
• Monthly reports on the cash expenses and end-of-month balance are provided to CAL Head.
• Quarterly expense reports and reinvoicing necessities are generated by the 15th of the month following the conclusion of the quarter. The same is shared with appropriate internal resources for re-invoicing. These same reports are used to provide a snap-shot of CAL’s financial performance to date comparing actual expenses in the last quarter and in the year to date against the budgeted expenses for the same period. 
• Provide CAL Head draft prospective annual budget, based on expenses incurred over the prior year, and provided in the format requested by CAL Head. 

Banking Management

• Bank account Signatories are properly managed. 
• Effective communication with CAL’s banking partners. 
• Banking needs are met. 
• Monitoring domestic banking transfers to operational accounts and confirmation of large transactions. 
   

• All bank accounts signatories and their access limitations are properly recorded, access limitations are amended as necessary, new signatories added upon request, and signatories promptly removed upon their departure from the company with necessary board materials prepared for all of the above. Provide a monthly report on the bank signatories detailing all accounts, their signatories, and their limits. 
• Ensure banks understand CAL’s role in supervising banking activities, develop contact persons at all of CAL’s banks as to be ready to facilitate operations’ access to banking support, and facilitate the bank’s reporting of any suspected issues with the company’s accounts. 
• At the direction of CAL Head, execute the opening and closing of bank accounts. Advise CAL Head on new banking products that may be available and useful. 
• To be prior intimated by operations on any cash withdrawals for accounts and confirm the same to the bank upon request. To provide confirmation of large transactions upon request from the bank. 

International Financial Transactions 

• Manage all international financial transactions. 
• Ensure proper recording and reporting of international transactions. 

• Receive project wise breakup from operations of inward remittances, process and collate as necessary, excise expenses that are not to be included and ensure appropriate mark-up to comply with transfer pricing regulations. Communicate the processed invoices to banking partners. Appropriately distribute revenues to operations accounts.   Effect salary remittances for international workers as dictated by the procedure. 
• Maintain appropriate records of all international invoices and revenues received, organised by project and operational section. Reports on international receipts integrated into the Monthly Steering Committee Report.

Manage CAL Immigration Officer and Immigration Workflow 

• Manage the CAL Immigration Officer
• Supervise CAL Immigration Workflow
• Ensure immigration procedures and records are maintained and organised.  

• Provide direct management to the CAL Immigration Officer, including execution of all HR necessaries for this member of the CAL team (evaluations, etc) and discuss with CAL Head any need for HR action regarding this employee.  
• Supervise the work of the CAL Immigration Officer, reviewing and confirming all visa application documents, answering questions from sections and from the Immigration officer while relaying only critical immigration issues to CAL Head. Ensure immigration overview tools are updated weekly and distributed to the HR coordinators. 
• Finalise the drafting all of the immigration procedures and incorporate feedback and experience to update these procedures regularly. Ensure immigration records are properly maintained and archived

CAL Office Management

• Manage and/or coordinate CAL support staff. 
• Coordinates with other departments on behalf of CAL. 
• Record keeping and management

• Provide first-tier management to any support staff directly employed by CAL. Facilitate effective communication between CAL Head and such staff. 
• Communicate effectively with other departments to ensure effective collaboration between CAL and the departments CAL supports and that CAL is adequately supported by such departments. 
• Maintaining organized records of all registrations, digital signatures, lease deeds, MoUs, contracts, etc. Providing timely notice to the concerned department(s) for registrations/licenses/contracts needing renewal. Maintaining organised records the payment of taxes for expats and expat immigration compliance. Ensuring the registered address of the company has all necessary documents available on-site and the same are updated monthly. Provide a monthly report to operations of the status of all registrations, digital signatures, licenses, and contracts.

Educational Qualifications  & Functional/Technical Skills